Memorandum of Understanding

AGENCY Obligations. AGENCY acknowledges and agrees to the following:

1. To utilize the food received from the FOOD BANK under the PROGRAM for the AGENCY’s charitable purposes. Agency agrees to hold food distribution(s) as stated in their agreed upon distribution agreement.
2. To provide the FOOD BANK with a monthly report due by the 5th (fifth) calendar day of each month. The current requirement for this report is for the AGENCY to count the number of duplicated households that have received food under the PROGRAM during the preceding calendar month. CalFood Program food items are identified with a “CFF” description along with description of the item in the FOOD BANK’S invoices and inventory reports.
3. To inform the FOOD BANK in writing of any changes of name, address, telephone number, type of service, stated purpose, or contact person before the change takes effect.
4. To abide by applicable food safety and health regulations as well as food safety or distribution policies set by the FOOD BANK. If notified by the FOOD BANK, of any violation(s) the AGENCY will be required to submit a corrective action plan in writing and will also be required to correct the violation(s) before the AGENCY is allowed to receive any additional food and/or other items from the FOOD BANK.
5. To provide and utilize cold and dry storage space to ensure the integrity of the food provided under the PROGRAM until it is used and/or distributed. AGENCY will store food and other items received from the Food Bank at the agency’s distribution location unless otherwise approved in writing by the FOOD BANK. The temperature of all cold storage units must be maintained using appropriate thermometers. Temperatures must be recorded on temperature log.
6. To acknowledge that all food provided under the PROGRAM by the FOOD BANK to the AGENCY is accepted in “as-is” condition and to release, hold harmless, and indemnify the original product donor and the FOOD BANK from any claims or obligations arising from food provided under the PROGRAM by the FOOD BANK, Agency conduct, or conditions or activities at Agency’s location(s).
7. Not to discriminate in the provision of service, against any person because of race, color, citizenship, religion, national origin, ancestry, age, marital status, disability, sex, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran or as otherwise prohibited under the current USDA Nondiscrimination Statement.
8. To ensure that the AGENCY and its representatives treat all clients, volunteers, staff, and FOOD BANK representatives in a professional manner in demeanor, language, and actions.
9. Not to directly or indirectly sell, exchange, barter, transfer or charge a fee of any kind for food or other items received from the FOOD BANK. Not to share food or other items received from the FOOD BANK with any other non-profit or religious organization without prior written approval from the FOOD BANK.
10. To abide by any additional policies, procedures and record keeping requirements set by the FOOD BANK if advised by the FOOD BANK in writing.

The undersigned acknowledges and agrees to the foregoing: